About Coordinated Entry for All
Coordinated Entry for All (CEA)
Regional Access Points (RAPs) are an entry point to CEA.
These entry points are resource centers where households experiencing homelessness can get help finding housing and other resources. Individuals and families experiencing homelessness may call ahead to schedule an appointment.
To schedule an appointment for a CEA Housing Triage Tool, households must contact a Regional Access Point directly.
Regional Access Points have limited walk-in hours available. Walk-ins are first come first served.
Households experiencing homelessness in King County are able to access any RAP, not just the one they are located nearest.
CEA uses a Housing Triage Tool to get more information about the needs of each household experiencing homelessness. This tool is saved in HMIS, and is able to be completed by partner agency staff with appropriate access. Questions about CEA Assessor access? Please reach out to firstname.lastname@example.org.
Coordinated Entry for All is currently prioritizing households based on COVID-19 guidance issued by HUD and Washington State Department of Commerce. CE policies have the potential to protect those most vulnerable to the virus’ severe effects by speeding up connections to permanent housing for people at high risk of COVID-19 complications. In response, the Coordinated Entry Policy Advisory Committee approved the COVID Prioritization Policy to be in place during the COVID pandemic. Beginning October 12th, 2020 in order to quickly house people experiencing homelessness who are at high risk for developing serious and life-threatening health complications from COVID-19, Coordinated Entry for All will prioritize households for each Priority Pool who are most disproportionately impacted by COVID-19, for all housing openings, using factors determined by Seattle King County Public Health.
For a detailed explanation of COVID Prioritization, please see the presentation linked below.
Interim Prioritization Overview
- Prior to 2019, households were prioritized for housing resources based on a formula that weighted a household’s VI-SPDAT score, how long they reported experiencing homelessness, and the length of time since the VI-SPDAT has been entered and saved in HMIS.
- The results produced by using the VI-SPDAT score as the primary factor in prioritization showed significant racial disparities: As of late 2017, for families and single adults, each point increase in assessment score was associated with an increase in the percent of White family heads of households.
- We know the VI-SPDAT is a screening tool that alone does not adequately capture the realities of a household’s vulnerability. Our community is moving towards creating a new, locally developed tool that addresses racial equity as a factor in household prioritization- but in the meantime, we are committed to disrupting racial inequity with the tools and data we currently have access to.To learn more about King County's commitment to leading with race, please visit https://kingcounty.gov/elected/executive/equity-social-justice/tools-resources/Racial-Justice.aspx
To that end, an Interim Prioritization workgroup was formed to create new formulas that utilize data already contained in the Housing Triage Tool, as well as length of time homeless and answers to supplemental questions. Supplemental questions are listed in the Housing Triage Tool form in HMIS, and include living history, disabling conditions and criminal background information.
Case Conferencing is the Coordinated Entry System’s process for managing the group of currently prioritized households known as the Priority Pool.
Case Conferencing is facilitated by Coordinated Entry for All staff and attended by service providers across the region who assist prioritized households with service matching, documentation preparation, connection to housing programs post-referral, and other supportive activities. In addition, housing providers who are receiving Coordinated Entry referrals are encouraged to attend weekly Case Conferencing meetings to inform, coordinate, and collaborate with the Coordinated Entry System’s Case Conferencing attendees and CEA staff.
Each week, as households are referred to housing resources, newly prioritized households will be brought into the Priority Pool based on the Coordinated Entry System Prioritization Methodology. Households who disengage with the homeless response system are moved to a Disengaged List; when they re-engage they are immediately returned to the Priority Pool for housing resources referral.
In the event that a housing resource referral is unsuccessful the household will continue to be prioritized. Households can refuse available housing resources based on preference or need without negative repercussion to their prioritized status.
All providers participating in Case Conferencing are asked to complete a Data Use Agreement.
CEA refers households experiencing homelessness to a variety of resources, including Rapid Rehousing, Transitional Housing, Permanent Housing, and Permanent Supportive Housing. For more information about these program models, please click here.
Coordinated Entry for All (CEA) Policy Advisory Committee (PAC) is part of the Continuum of Care structure, and is responsible for:
- Understanding the daily operations of CEA;
- Working with the Coordinating Entity to identify any policy implications in changes to daily operations;
- Approving policy and procedure recommendations from the Coordinated Entity to improve the efficiency and effectiveness of CEA;
- Conducting racial equity analysis when designing policy or when evaluating performance;
- Holding accountability and providing active support to the Coordinating Entity for fulfilling CEA vision;
- Advising the Coordinated Entity based on CEA performance data including the 120 day review and stakeholder input;
- Providing vision and overarching structure recommendations to the All Home Coordinating Board and supports approved solutions to moving forward.
Decisions and authority held at CEA PAC:
- Make and approve policy decisions that impact daily operations and decision making, but do not change the core vision of CEA affirmed by the All Home Coordinating Board;
- Create and/or recommend workgroups and/or focused “sprints” when CEA issues arise; and
- Develop recommendations and/or propose changes to Coordinating Board when issues of access, prioritization or structure arise.
Coordinated Entry for All Seattle/King County Continuum of Care 2019 Annual Evaluation
An evaluation covering regional Coordinated Entry for All’s activities undertaken throughout 2019. Lessons from this evaluation will be used to continuously improve the services that they offer to the community.
The King County Regional Homelessness Authority will focus on unifying and coordinating the homeless response system for Seattle and King County. Following a thorough review of the programs and services provided by both the city and county, the scope of the Authority will include coordination of all outreach, diversion, shelter, rapid re-housing, transitional housing and permanent supportive housing services and most of the region’s prevention efforts. For information on the King County Regional Homelessness Authority, please click here.
Coordinated Entry for All Data Dashboard
The Coordinated Entry for All dashboard is found alongside other homelessness data dashboards on the Regional Homelessness Authority website. It walks users through the steps of the CEA process, and allows them to explore demographics and trends in who is interacting with the Coordinated Entry System.
CEA Forms and Resources
2021 CEA Assessor Refresher Training Schedule
This space is designated for new Housing Assessors completing their initial training, and existing Housing Assessors to connect with King County CEA team and HMIS System support team. We will be offering a short demo of the CE Housing Assessor HMIS workflow, space for questions, and time to network, share tips and problem solve with each other.
2021 Training Dates
March 10th, 11am to 12pm
April 14th, 11am to 12pm
May 12th, 11am to 12pm
June 9th11am to 12pm
July 14th 11am to 12pm
August 11th 11am to 12pm
September 8th 11am to 12pm
October 13th 11am to 12pm
November 10th 11am to 12pm
December 8th 11am to 12pm
CEA Training Video (updated Jan 11th, 2021)
This online training course is part of the training requirements for any new Coordinated Entry Housing Assessors.