Buying Goods and Services
What Type of Procurement Do I Need?
Within a calendar year, you may buy less than $10,000 of similar goods & services without a contract or comparing quotes (includes tax and freight).
You may use your discretion to support SCS-certified small businesses, even if it's not the lowest price available.
Always pay with a P-Card, if possible.
3-Quote buys ($10,000 - $50,000) are used when you know exactly what you want and will award based on the lowest price.
You must request quotes from at least three (3) suppliers registered with King County. Try to get one quote from a certified small business.
Informal Requests For Proposals (RFP) are used for purchases between $10,000 - $50,000 if you'll be awarding based on criteria other than price.
Invitation To Bid (ITB)
Formal ITBs are advertised solicitations that are awarded based on price.
Request For Proposals (RFP)
Formal RFPs are advertised solicitations that will be awarded on criteria other than price.
Sole Source Waivers
Sole source waivers may be issued when there is only one contractor or supplier capable of providing a product or service.
Special facilities waivers may be issued when a particular contractor or supplier has a unique approach to satisfying the County's need.
Special Market Conditions
A special market condition waiver may be issued when unusual conditions make a waiver advantageous to the County. This type of waiver may not be used for Public Works projects and is applicable only to Goods and Services.
Emergency waivers may be issued to preserve public health, restore public property, or provide community relief during a declared state of emergency such as: fire, flood, explosion, storm, earthquake, epidemic, riot, or insurrection.