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PTM Project Details

Procurement Technology Modernization will...

  • Give suppliers a self-service, single point of access to register for email notifications of current contracting opportunities, certify their small business, apply for roster capital projects rosters, and maintain their payment and remittance info.

  • Allow for a fully electronic solicitation and bidding process, reducing paper consumption.

  • Support King County's Equity & Social Justice (ESJ) initiative by simplifying supplier registration, growing the ability for traditionally underrepresented and small businesses to compete for King County contracts. 

  • Reduce public disclosure requests (PDRs) with transparent online storage.

  • Streamline the procurement process and create transparency for our suppliers and agency customers.

  • Increase efficiency with enhanced data for better reporting and analysis.

  • Replace hard-to-maintain custom legacy systems will well-integrated cloud apps.

Sourcing

  • Create ITB, RFQ, RFI documents with step-by-step guided navigation
  • Search and invite strategic suppliers based on unique criteria
  • Negotiation templates help leverage prior negotiation information
  • Single, self-help portal makes it easy for suppliers to participate
  • Supports multiple proposal submissions by suppliers
  • Publish negotiations to external sites to satisfy disclosure requirements (award notices, response tabulations)
  • Team Scoring
  • Award Analysis helps evaluate across diverse criteria

 

Supplier Qualification Management

  • Qualification Areas - Categories of related questions specific to your evaluation objectives
  • Conditional questionnaires to capture targeted information
  • Question libraries to promote standardization
  • Qualification Initiatives – to qualify multiple suppliers in a single streamlined process
  • Integration with Supplier Onboarding and Sourcing
  • Re-qualification – Alerts and early notifications to track expiring qualifications and re-trigger them

 

Contracts

  • Standardize contracts and enforce business policies using pre-approved clause libraries, templates and approved alternatives.
  • Identify deviations from defined standards, highlight risks, and enforce appropriate document approvals
  • Improve contract visibility with a secure and searchable contract repository, renewals management, amendment tracking, and complete audit history
  • Capture electronic signatures with DocuSign integration

 

Engagement

  • An internal Portal for all requests submitted to the P&P team
  • Request Management capabilities to provide a streamlined Request-to-Resolution process
  • A highly interactive online customer experience for Agency staff
  • Offer intelligent advice with smart assistant

 

What are the major benefits of the new Procurement and T&E systems?

 

King County/Agency procurement system users:

  • Ability to track bids electronically throughout the procurement cycle
  • Ability to reduce paper used throughout the solicitation process
  • Create a self-service portal for all agencies to easily communicate and collaboration with Procurement
  • Establish a contract repository
  • Give us the ability to update requirements and/or processes
  • Improve the reporting functionality across the County and reduce the amount of time required to create reports

 

External Suppliers:

  • Improved procurement experience for SCS-certified small businesses
  • Streamline and simply supplier registration -- increase suppliers’ ability to register to propose on King County projects/services!
  • Ability for vendors to maintain their own profile information
  • Allow for electronic bid submissions
  • Reduce the use of paper!
  • Create the ability for suppliers to track the status of their bids

 

Travel Expense system users:

  • Reduce timeline for reconciliation of travel expense
  • Allow for mobile app receipt entry - No more scanning receipts at the office!
  • Update the King County travel policy to ensure employees have a clear understanding when traveling for work
  • All required documentation located in a centralized system for each travel request
  • Simplify pre-travel approval for County-Wide

Frequently Asked Questions

Updated Timeline

ptm-timeline-travel
ptm-timeline-travel

Updated timeline released April 2, 2020.

Contact Us

Phone: (206) 263-9400

TTY Relay: 711

Fax: (206) 296-7676