2021 Year End Deadlines

Procurement Deadlines

• Direct Buys (under $10,000)

  • Purchase Orders | requisition by December 17
  • P-Card | received by December 31

• Requisitions on Awarded Contracts | December 22

• Advertise a New Solicitation | December 3
  Last day for advertising any solicitation with a completed Scope of Work

Payment Deadlines

• Regular Invoices | December 20
  Regular invoices must by received in AP by 5 p.m.

• Receiving | December 31
  Online receipts for goods & services must by entered by 6 p.m. for expenses to automatically accrue

• Interface and Smart Spreadsheets | December 17
  Submit interface files and smart spreadsheets by 4 p.m.

• Wires and ACH Payments | December 29
  Submit invoices requiring payment via wire or ACH by noon

• Reconcile P-Card | January 7
  Approve all P-Card transactions no later than 4:30 p.m.

• Overnight Travel Reimbursements | December 23
  Approve all Overnight Travel reimbursement transactions in Concur
• Miscellaneous Reimbursements
  • January - October expenses | October 29
  • November expenses | December 10
  • December expenses | December 24