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Purchasing & Procurement Deadlines

Direct Buys (under $10,000)

  • Purchase Orders | requisition by December 21
  • P-Card | receive by December 31

3-Quote Buys ($10,000 - $50,000)

  • Purchase Orders | requisition by December 21
  • P-Card | receive by December 31

Requisitions on Awarded Contracts | due December 27

Advertise a New Contract

  • Capital Projects | due December 4
  • Goods & Services | guaranteed if submitted by November 2*

*Limited advertising will be available after November 2.

Having trouble closing out purchase orders for year end? We offer online training for the top five problems users encounter.

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Payment Deadlines

Receiving & Regular Invoices | December 27
Submit receipts in Oracle EBS by 4:30 p.m. for expenses to automatically accrue.

Interface and Smart Spreadsheets | December 21
Submit Interface files and Smart Spreadsheets by 5 p.m.

Wires and ACH Payments | December 21
Submit invoices requiring payment via wire or ACH by 5 p.m.

Reconcile P-Card | January 10
Use your P-Card as usual through year-end. Transactions will post to iExpense in 5 business days. Reconcile transactions within 10 business days of posting.

 

Travel & Reimbursement

  • Jan. - Oct. expenses | October 31
  • November expenses | December 15
  • December expenses | December 29

 

PRO TIP!

Avoid penalties on Travel Advances; submit your Expense Report (including receipts) 15 days after travel, or you'll pay interest.

Contact Us

Phone: (206) 263-9400

TTY Relay: 711

Fax: (206) 296-7676