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Procurement Deadlines

  • Direct Buys (under $10,000)

    • Purchase Orders | requisition by December 17
    • P-Card | received by December 31
  • Requisitions on Awarded Contracts | December 22

  • Advertise a New Solicitation | December 3
    Last day for advertising any solicitation with a completed Scope of Work


Payment Deadlines

  • Regular Invoices | December 20
    Regular invoices must by received in AP by 5 p.m.

  • Receiving | December 31
    Online receipts for goods & services must by entered by 6 p.m. for expenses to automatically accrue

  • Interface and Smart Spreadsheets | December 17
    Submit interface files and smart spreadsheets by 4 p.m.

  • Wires and ACH Payments | December 29
    Submit invoices requiring payment via wire or ACH by noon

  • Reconcile P-Card | January 7
    Approve all P-Card transactions no later than 4:30 p.m.

  • Overnight Travel Reimbursements | December 23
    Approve all Overnight Travel reimbursement transactions in Concur
  • Miscellaneous Reimbursements
    • January - October expenses | October 29
    • November expenses | December 10
    • December expenses | December 24

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Phone: (206) 263-9400

TTY Relay: 711

Fax: (206) 296-7676