Year End Deadlines
Purchasing & Procurement Deadlines
Direct Buys (under $10,000)
- Purchase Orders | requisition by December 21
- P-Card | receive by December 31
3-Quote Buys ($10,000 - $50,000)
- Purchase Orders | requisition by December 21
- P-Card | receive by December 31
Requisitions on Awarded Contracts | due December 27
Advertise a New Contract
- Capital Projects | due December 4
- Goods & Services | guaranteed if submitted by November 2*
*Limited advertising will be available after November 2.
Having trouble closing out purchase orders for year end? We offer online training for the top five problems users encounter.
Payment Deadlines
Receiving & Regular Invoices | December 27
Submit receipts in Oracle EBS by 4:30 p.m. for expenses to automatically accrue.
Interface and Smart Spreadsheets | December 21
Submit Interface files and Smart Spreadsheets by 5 p.m.
Wires and ACH Payments | December 21
Submit invoices requiring payment via wire or ACH by 5 p.m.
Reconcile P-Card | January 10
Use your P-Card as usual through year-end. Transactions will post to iExpense in 5 business days. Reconcile transactions within 10 business days of posting.
Travel & Reimbursement
- Jan. - Oct. expenses | October 31
- November expenses | December 15
- December expenses | December 29
PRO TIP!
Avoid penalties on Travel Advances; submit your Expense Report (including receipts) 15 days after travel, or you'll pay interest.