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Purchasing & Procurement Deadlines

  • Direct Buys (under $10,000)

    • Purchase Orders | requisition by December 18
    • P-Card | received by December 31
  • 3-Quote Buys ($10,000 - $50,000)

    • Purchase Orders | requisition by December 18
    • P-Card | received by December 31
  • Requisitions on Awarded Contracts | due December 23

  • Advertise a New Solicitation

    • Capital Projects | due December 4
    • Goods & Services | due November 25*
  • *Limited advertising is available after November 25.


Accounts Payable Deadlines

  • Regular Invoices | December 24
    Regular invoices must by received in AP by 2 p.m.

  • Receiving | December 31
    Online receipts for goods & services must by entered by 6 p.m. for expenses to automatically accrue

  • Interface and Smart Spreadsheets | December 18
    Submit Interface files and Smart Spreadsheets by 4 p.m.

  • Wires and ACH Payments | December 29
    Submit invoices requiring payment via wire or ACH by 12 p.m. (noon)

  • Reconcile P-Card | January 9
    Approve all P-Card transactions no later than 4:30 p.m.


Travel & Reimbursement

  • Jan. - Oct. expenses | due October 30
  • November expenses | due December 11
  • December expenses | due December 24

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Contact Us

Phone: (206) 263-9400

TTY Relay: 711

Fax: (206) 296-7676