2020 Year End Deadlines

Purchasing & Procurement Deadlines

• Direct Buys (under $10,000)

  • Purchase Orders | requisition by December 18
  • P-Card | received by December 31

• 3-Quote Buys ($10,000 - $50,000)

  • Purchase Orders | requisition by December 18
  • P-Card | received by December 31

• Requisitions on Awarded Contracts | due December 23

• Advertise a New Solicitation

  • Capital Projects | due December 4
  • Goods & Services | due November 25*

*Limited advertising is available after November 25.

Accounts Payable Deadlines

• Regular Invoices | December 24
  Regular invoices must by received in AP by 2 p.m.

• Receiving | December 31
  Online receipts for goods & services must by entered by 6 p.m. for expenses to automatically accrue

• Interface and Smart Spreadsheets | December 18
  Submit Interface files and Smart Spreadsheets by 4 p.m.

• Wires and ACH Payments | December 29
  Submit invoices requiring payment via wire or ACH by 12 p.m. (noon)

• Reconcile P-Card | January 9
  Approve all P-Card transactions no later than 4:30 p.m.

Travel & Reimbursement

• Jan. - Oct. expenses | due October 30
• November expenses | due December 11
• December expenses | due December 24