Record a document FAQ
Frequently asked questions
King County cannot give legal advice. You may want to contact an attorney or title company for this information.
When adding someone to a title, or changing names on a title, people will generally record a conveyance document/deed. You can get blank legal documents at a stationery or office supply store. It needs to be completed and notarized, please note the recorder’s office cannot help with filling out your Deed. In addition to that, you will need to complete a Real Estate Excise Tax Affidavit and depending on the type of transaction, you may also need an Excise Tax Supplemental Statement. Please carefully review the Supplemental Statement which determines whether or not your transaction is taxable.
Once completed, you would bring these forms in to be processed and recorded. Our fees, hours of operation, and location can be found on our website. If you need legal advice, please contact an attorney. You can also contact a title insurance company for assistance.
Many office supply and stationery stores carry common forms, or you can also use an Internet search and download forms. Be aware though that some forms may not meet Washington State standards for size, clarity, or other characteristics.
The Recorder's Office does not provide blank deed forms. You can obtain blank deed forms from office supply stores and websites. The turnaround time can vary depending on how the document is presented to us.
A Multiple Title Document is a single document that contains more than one transaction, where each transaction could stand on its own and require separate entries in our database. Per RCW 36.18.010 each transaction in a single document that meets this definition requires a separate recording fee.
For example, a Substitution of Trustee and Full Reconveyance document is a multiple title document. There are two transactions, and each could stand on its own as a separate document… the Subsitution of Trustee replaces the existing trustee and could be a document by itself, the Full Reconveyance releases a Deed of Trust and could be a document by itself. Therefore, this document would need one additional recording fee at the time of submission.
Another example could be a lien that is submitted against 10 different parcel numbers. The Recorder’s Office would need to determine if this is one transaction with all 10 parcels included, or 10 separate transactions involving each of the parcel’s separately.
You can help ease the confusion of Multiple Title Documents by being very clear about what the intent of your document is, and how many actions it contains.
The Recorder’s Office follows a 6 step procedure in reviewing documents that could potentially have multiple transactions that require additional recording fees.
- Is the title of the document clearly more than one transaction?
- Is the document title already on our established list of multiple transaction documents?
- Can the elements of the title stand on their own as separate document types?
- Is the document parcel focused? Reference number focused? Neither? Both?
- Depending on the answer to #4, are there multiple parties, parcel numbers, or reference numbers present in the document?
- What is the document trying to accomplish?
The answers to these questions inform our employees of what the intent of the document is, and they must make the decision if additional recording fees are required. You can help make the recording process more timely and accurate by ensuring that your document has a clear and understandable title, and that you are clearly communicating the full intent of the document either through the title, or in an instructional sheet submitted with the document.