Retention Schedules

RM_Hex_Icons_Calendar Records retention schedules list types of records held by agencies and the required length of time those records must be retained. The documents also describe whether records are classified as essential and whether they have archival value.

The records retention schedules are developed by the Records Management Program and approved by the Public Records Committee.

Search Retention Schedules

General Records Retention Schedule

The General Records Retention Schedule is applicable to all county agencies. It provides guidance on the retention of records common to most county agencies.

General Records Retention Schedule, Version 3
approved July 18, 2017

Agency-Specific Records Retention Schedules

The agency-specific records retention schedules are developed for individual agencies in King County. They provide guidance on all known records kept by that agency. They may include records that are unique to that agency as well as records that appear on the General Records Retention Schedule (above). The following agency specific records retention schedules can only be used by the agency listed on the schedule.

Note that this page only includes retention schedules that have been approved to date and is not complete for all King County agencies. Please contact the Records Management Program if you are interested in developing a retention schedule for a King County agency that is not listed on this page.

4Culture

Cultural Development Authority of King County
Version 2, 2/1/2018

Department of Assessments

Accounting
Version 1, 12/28/2018

Administration
Version 1, 12/28/2018

Commercial Business Property Division - Residential
Version 1, 12/28/2018

Director
Version 1, 12/28/2018

Information Technology
Version 1, 12/28/2018

Public Information and Appeals
Version 1, 12/28/2018

Department of Community and Human Services (DCHS)

Behavioral Health and Recovery Division - Crisis and Commitment Services
Version 1, 12/28/2018

Director's Office
Version 2, 9/6/2017

Human Resources
Version 2, 9/20/2017

Department of Executive Services (DES)

Airport Division
Version 2, 3/30/2018

Director's Office
Version 2, 3/30/2018

Finance and Business Operations Division - Director's Office
Version 2, 10/3/2017

Finance and Business Operations Division - Business Development and Contract Compliance
Version 1, 12/23/2015

Finance and Business Operations Division - Human Resources
Version 1, 9/20/2016

Finance and Business Operations Division - Financial Management Section
Version 1, 3/30/2017

Finance and Business Operations Division - Procurement and Payables
Version 1, 10/10/2018

Finance and Business Operations Division - Treasury Operations
Version 3, 11/9/2017

Fleet Administration Division
Version 2, 10/23/2017

Records and Licensing Services Division - Archives, Records Management and Mail Services
Version 3, 9/21/2017

Records and Licensing Services Division - Director's Office
Version 3, 9/26/2018

Records and Licensing Services Division - Licensing
Version 3, 9/22/2017

Records and Licensing Services Division - Regional Animal Services of King County
Version 4, 12/15/2017

Records and Licensing Services Division - Recorder's Office
Version 2, 9/26/2017

Office of Risk Management
Version 2, 9/26/2018

Department of Natural Resources and Parks (DNRP)

Director's Office
Version 2, 2/1/2018

Human Resources
Version 2, 9/26/2018

Parks and Recreation Division - Business Development
Version 2, 10/3/2017

Parks and Recreation Division - Capital Planning and Land Management
Version 1, 7/26/2017

Parks and Recreation Division - Capital Project Management
Version 1, 3/30/2018

Parks and Recreation Division - Director's Office
Version 1, 4/10/2017

Parks and Recreation Division - Finance and Administration
Version 2, 10/5/2017

Solid Waste Division - Director's Office
Version 2, 10/5/2017

Solid Waste Division - Enterprise Services
Version 2, 10/6/2017

Solid Waste Division - Facility Engineering and Science Unit
Version 2, 2/9/2018

Solid Waste Division - Operations
Version 2, 2/1/2018

Solid Waste Division - Recycling and Environmental Services
Version 2, 10/9/2017

Solid Waste Division - Strategy, Communications and Performance
Version 1, 12/28/2018

Water and Land Resources Division - Director's Office
Version 2, 10/9/2017

Water and Land Resources Division - Finance and Administration
Version 2, 10/11/2017

Water and Land Resources Division - Noxious Weeds
Version 1, 12/5/2018

Water and Land Resources Division - Rivers and Floodplain Management Section
Version 1, 10/4/2018

Water and Land Resources Division - Ecological Restoration and Engineering Services Section
Version 1, 8/19/2019

Wastewater Treatment Division - Finance and Administration - Capacity Charge Program
Version 2, 10/10/2017

Wastewater Treatment Division - Treatment Plants
Version 1, 9/11/2019

Department of Public Defense (DPD)

Client Case Files
Version 1, 3/11/2019

Department of Public Health (DPH)

Department of Public Health - Common to all Divisions
Version 1, 07/29/2019

Prevention Division - Medical Examiner's Office
Version 4, 10/31/2017

King County Council

Council Administration
Version 2, 2/1/2018

Auditor's Office
Version 2, 9/26/2018

Board of Appeals and Equalization
Version 2, 3/30/2018

Clerk of the Council and Central Staff
Version 3, 9/21/2018

County Council District Offices
Version 2, 11/17/2017

Office of Law Enforcement Oversight
Version 1, 2/26/2015

King County District Court

King County District Court
Version 2, 6/21/2018

King County Executive's Office

Executive Office and Performance, Strategy and Budget - Administration
Version 2, 9/26/2018

Performance, Strategy and Budget - Continuous Improvement
Version 1, 12/28/2018

King County Executive’s Office – Office of Labor Relations
Version 1, 9/13/2019

King County Ferry District

King County Ferry District
Version 2, 10/31/2017

Note: as of 2015, the King County Ferry District does not exist anymore and functions have been taken over by the DOT-Marine Division. However historical files of the Ferry District as described by this retention schedule are maintained by staff of the King County Council - Clerk of the Council and Central Staff.