Translate
test
Why is it required to request to subcontract?
Section 16 of King County Department of Community and Human Services’ (DCHS) Contract Standard Terms and Conditions outlines requirements organizations must comply with if they want to subcontract any portion of the work they are contracted to perform for DCHS. This includes, but is not limited to, seeking written approval at least 15 days prior to the start of the proposed subcontract and ensuring certain standard terms and conditions flow down to the proposed subcontract.
To support compliance with these requirements, DCHS requires contractors seeking to subcontract a portion of their contracted program activities to do the following as soon as possible, but no later than 15 days prior to the start of proposed subcontract:
- Email the DCHS Contract Manager a request to subcontract with required information about the proposed subcontractor.
- You are encouraged to send this information as soon as possible, preferably before you begin drafting a Subcontract so we can begin our review of the proposed Subcontractor.
- Provide a copy of the draft subcontract.
- This can be emailed to your DCHS Contract Manager or uploaded via your Agiloft Provider Profile.
- See “Section 16: Subcontracting” of DCHS’ Standard Terms and Conditions for required flow down terms and conditions. A list of typically required flow down terms and conditions can be found at [LINK].
Within 15 days of receiving all the needed information, a DCHS staff member will review it and approve or deny the request to enter into the proposed subcontract. Notice will come via email.
Note: not all contracts allow for subcontracting. Please read your contract carefully.
Section 16 of King County Department of Community and Human Services’ (DCHS) Contract Standard Terms and Conditions outlines requirements organizations must comply with if they want to subcontract any portion of the work they are contracted to perform for DCHS. This includes, but is not limited to, seeking written approval at least 15 days prior to the start of the proposed subcontract and ensuring certain standard terms and conditions flow down to the proposed subcontract.
To support compliance with these requirements, DCHS requires contractors seeking to subcontract a portion of their contracted program activities to do the following as soon as possible, but no later than 15 days prior to the start of proposed subcontract:
- Email the DCHS Contract Manager a request to subcontract with required information about the proposed subcontractor.
- You are encouraged to send this information as soon as possible, preferably before you begin drafting a Subcontract so we can begin our review of the proposed Subcontractor.
- Provide a copy of the draft subcontract.
- This can be emailed to your DCHS Contract Manager or uploaded via your Agiloft Provider Profile.
- See “Section 16: Subcontracting” of DCHS’ Standard Terms and Conditions for required flow down terms and conditions. A list of typically required flow down terms and conditions can be found at Accessing Agiloft to apply for and manage contracts with DCHS.
Within 15 days of receiving all the needed information, a DCHS staff member will review it and approve or deny the request to enter into the proposed subcontract. Notice will come via email.
Note: not all contracts allow for subcontracting. Please read your contract carefully.
If you need an account, please follow these steps:
-
See if your organization has a Provider Account Manager
Every organization needing access to DCHS’ Agiloft must have at least one Provider Account Manager who is responsible for managing the organization’s profile and accounts in the system. Search for your organization here:
-
Email your organization’s Provider Account Manager to get an account
If your organization is listed in the table above, please contact your organization’s Provider Account Manager to request access to Agiloft and your organization’s information. They will create an account for you and send you login details.
-
–OR– Submit information to DCHS to become a Provider Account Manager
If your organization is not listed in the table above, then it does not, yet, have a Provider Account Manager. To become your organization’s Provider Account Manager, please complete this brief form and email it to DCHSAgiloft@kingcounty.gov. DCHS will verify your organization and set up our account. We will also provide you with training materials about how to maintain your organization’s profile and accounts. We typically process and create Provider Account Manager logins within three business days.