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Integrated Security Project: Post Project Review
August 16, 2010
This report provides a post project review of the Integrated Security Project (ISP) to enhance the security and operations of the KCCF. It includes a summary of lessons learned, which reflects the opinions of project stakeholders, prepared by the consulting firm of PMA Consultants LLC (PMA), under contract to the King County Auditor's Office (KCAO). Overall, the stakeholders gave positive feedback on the finished project. However, there were some significant challenges faced by the project that provide lessons learned for improving the management of similar capital improvement projects in the future.
Audit Highlights
FMD should review the lessons learned from the PMA report and consider modifications to division policies and procedures that would incorporate recommendations applicable to their wide range of projects, and that would enhance successful project delivery. Those areas for consideration include:
- Project execution plans that clearly spell out communication protocols and the roles and responsibilities of all key participating agencies.
- Criteria for selecting an appropriate delivery method for a specific capital project.
- Management of and monthly reporting of actual capital and operations costs (if applicable) compared to a baseline budget.
- For major projects, plan for adequate resources and require an estimating methodology for tracking and forecasting schedule and budget, such as earned value analyses.
- Completing project close out in a more timely manner.
FMD should review the lessons learned from the PMA report and consider modifications to division policies and procedures that would incorporate recommendations applicable to their wide range of projects, and that would enhance successful project delivery. Those areas for consideration include:
- Project execution plans that clearly spell out communication protocols and the roles and responsibilities of all key participating agencies.
- Criteria for selecting an appropriate delivery method for a specific capital project.
- Management of and monthly reporting of actual capital and operations costs (if applicable) compared to a baseline budget.
- For major projects, plan for adequate resources and require an estimating methodology for tracking and forecasting schedule and budget, such as earned value analyses.
- Completing project close out in a more timely manner.
After an initial, failed attempt in the 1990s to improve electronic security at the King County Correctional Facility, the County initiated the Integrated Security Project in 2001 to replace the entire electronic security system in the jail. An analysis by jail security system experts reported that the existing security system needed to be replaced in order to avoid catastrophic failure with significant public safety repercussions. This report provides a post project review of the Integrated Security Project to enhance the security and operations of the King County Correctional Facility.