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The Records Management Program provides a variety of resources related to different records management topics.  If you cannot find what you are looking for, check out a different page on this site or contact us.

Archival Transfers
Content Manager (CM)
Destruction Forms
Disaster Recovery
Destruction After Digitization (DAD)
Electronic/Digital Records
Exiting Employee Tools
General Guidance and Advice
Legal Holds
New Employee Tools
Outlook/Email Tools and Tips
Physical Records Tools
Shared Drive Review and Clean-up

New Employee Tools

These items are both a part of the New Employee Records Management Toolkit as described in Executive Policy INF-15-6-EP.

New Employee Onboarding Checklist (PDF)
Records Management Key Takeaways (PDF)

Exiting Employee Tools

These items are both described as appendices to Executive Policy INF-15-5-EP.

Exiting Employee Checklist (PDF) (Word)

Destruction Forms

For destructions performed in-house by your agency or an external vendor, use:
  • Agency Destruction Form (Word, 36KB)
    * Note, this form is not required for the destruction of Transitory Records or Secondary Copies. You may destroy those yourself with no documentation.

For records sent to and destroyed by the Records Center, use:

  • Records Center Destruction Form (Word, 28KB)
    * This form is required for all records (including secondary copies or transitory records) destroyed by the Records Center.

These forms will need to be signed by your Disposition Authority.

Archival Records Transfers

King County Archives accepts transfer of records that have met their legal retention requirements and are appraised by the County Archivist as archival or potentially archival. If you have any questions about the appraisal or transfer of archival records, please contact the Archives at or (206) 263-2480.

Destruction After Digitization (DAD) - aka Scanning and Tossing

The Destruction After Digitization (DAD) form outlines the minimum requirements that state and local government agencies in Washington State must meet in order to lawfully destroy paper-based source records after they have been converted to a digital format by scanning. These requirements and guidelines promote best practices for ensuring access to, and retrieval of, digital images throughout their legally-required minimum retention period(s), and assist King County agencies with complying with records retention schedules; King County policies; RCW 40.14, Preservation and Destruction of Public Records; WAC 434-662, Preservation of Electronic Records; and WAC 434-663, Imaging Systems, Standards for Accuracy and Durability.

Blank Destruction After Digitization (DAD) Application Form (PDF)
Approved DAD applications

Content Manager

Visit our Content Manager Job Aids page for Content Manager resources.

General Guidance and Advice

Legal Holds

To place a legal hold on any records in Content Manager, submit a Legal Hold Request Form located on the Content Manager Resources page.


Legal Hold Guidance (PDF)

Note that Records Management does not retain a list of all active legal holds. If you have any questions about a legal hold, contact the Prosecuting Attorney's Office or the relevant attorney directly.

Disaster Recovery

King County Records Disaster Salvation Package- How to care for damaged records based on their format and damage
(External Link) What to do with Wet Paper Records
(External Link) Salvage Water Damaged Collections

Looking for Records?

King County Archives - historical county records
Recorder's Office - recorded documents
Vital Statistics - birth and death records
Find Public Records - various county records
Public Records Program - submit a public disclosure request