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Below are the Destruction After Digitization (DAD) applications that have been approved by the Records Management Program and are in compliance with WAC 434-663. For more information on the application process, including the blank application, please visit our Resources page. 

If changes to the records retention schedules have occurred between the digitizing of the record and their planned destruction, and those changes have altered the minimum retention period or the archival designation of the imaged records, agencies must follow the current approved records retention schedule. Agencies should follow defensible disposition practices for the destruction of imaged records. This includes following a regular and systematic schedule for destruction processes and documenting the destruction of both the paper and scanned records.

Countywide DAD Approval

All record categories on this form are pre-approved for any county agency to use as long as they meet the minimum requirements listed on the document.

These requirements include, but are not limited to:

  • scanning to at least 300 DPI
  • following a quality control process, including reviewing at least every tenth scanned image
  • storing electronic versions in Content Manager

Agency-Specific DAD Approvals



Office

Date Approved

Date Expires

Details 

  Administrative Office (Boundary Review Board)
 

 1/25/2022

1/25/2027

22-DAD-001

HR records

 

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

BHRD

(Behavioral Health and Recovery Division)
`

2/14/2019
2/13/2024
19DAD-001

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

ORM

(Office of Risk Management)

10/28/2015
10/27/2020
 15DAD-002

RALS RASKC

(Records and Licensing Services - Regional Animal Services of King County)

2/23/2015
2/22/2020
13DAD-003 

RALS RASKC

(Records and Licensing Services - Regional Animal Services of King County

 2/23/2015
 2/22/2020

14DAD-001 

this agency is no longer digitizing Animal Care Records (AN2013-013) according to these procedures; but are continuing to scan the other record series in this application

RALS ARMMS

(Records and Licensing Services - Archives, Records Management, and Mail Services)

 11/3/2022 11/02/2027  22DAD-16

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023
10/31/2018
10/31/2018



Office

Date Approved

Date Expires

Details 

DHR

(Laserfiche - countywide records) 
6/30/2022 6/29/2027 22DAD-013 

DHR-DIR

( Director's Office)

 5/25/2016
5/24/2021
 16DAD-004 
 

DHR-EAP

( Employee Assistance Program)

10/31/2018
10/30/2023
  18DAD-005

DHR- ES

(Employment and Compensation Services)

 11/30/2016
 11/29/2021
 16DAD-007 

DHR- S&C

(Safety and Claims Management)

10/31/2018
 10/30/2023
 18DAD-001

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023
10/31/2018
10/31/2018


Office

Date Approved

Date Expires

Details 

 DJA-DDC

(Drug Diversion Court)

12/23/2021 
12/22/2026

 21DAD-006

 Supersedes 16DAD-008

 

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

 Permitting and Environmental Review

12/13/2013

3/25/2025

 12DAD-004 

renewed March 25, 2020

 Local Services - Permitting 

4/28/2021
4/27/2026
21DAD-003 

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

DNRP-DIR-(DIR)

(Director's Office)

12/29/2020

12/29/2025

 20DAD-003

DNRP-DIR-(DIR)

(Director's Office)

 12/21/2020
 12/20/2025
 20DAD-007 
DNRP-DIR-(HR)

(Human Resources)

 3/5/2021
  3/5/2026
  21DAD-002 

 DNRP- PKS -(CIP)

(Parks Capital Project Management)

03/03/2022

03/03/2027

 20DAD-006

DNRP-SWD

(Solid Waste Division, division wide)

 11/9/2020
  11/8/2025
  20DAD-004 

DNRP-SWD-(REC)

Solid Waste Division Recycling and Environmental Services

05/23//2016
05/22/2021
  16DAD-003 

DNRP-WTD

(Wastewater Treatment Division)

05/02/2016

 05/01/2021

 16DAD-001

DNRP-WTD

(Wastewater Treatment Division)

11/9/2020

 11/8/2025

 

 20DAD-005

WTD Approved Categories 

DNRP- WTD- HR

(Wastewater Treatment Division Human Resources)

01/19/2017
 1/18/2022
17DAD-001 

DNRP-WLRD

(Water and Land Resources Division-Wide)

 1/5/2021
 1/4/2026
 

 20DAD-006 

WLRD Approved Categories

DNRP-SWD-Payroll

(Solid Waste Payroll Group)

5/26/2022  5/26/2027   22DAD-010

 

5/1/2021


Office

Date Approved

Date Expires

Details 

Assessments - Administration


6/23/2016

6/22/2021
16DAD-006 
 Assessments - Accounting - Abstract/Mapping
 2/12/2021
2/12/2026

 21DAD-001
 Assessments - Accounting - Abstract/Mapping
4/1/2022 4/1/2027 22DAD-008

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

DPD-DIR

(Director's Office)

5/23/2016
5/22/2021
16DAD-002 

DPD - HR

(Human Resources)

04/01/2022 04/01/2027 22DAD-007

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

DPH-DIR  

(Office of the Director)

8/12/2015
8/11/2020
15DAD-003 

DPH-PD-(ME)

(Prevention Division Medical Examiner's Office)

 8/27/2015
 8/26/2020
 15DAD-004 

DPH-EMS

(Emergency Medical Services)

10/14/2022  10/14/2027  22DAD-15 

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

KCC-HR  

(Human Resources)

9/30/2021
9/30/2026
21DAD-006

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

Executive Office

1/25/2022
1/25/2027
22-DAD-002
 Office of Labor Relations (OLR) 12/29/2022 12/28/2027 22DAD-18
5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

KCSC-JUV

(Juvenile Court, Court Services Records)

2/19/2016
2/18/2021
15DAD-005 

KCSC-HR

(Human Resources)

 11/21/22  11/21/2027  22DAD-17

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

AFIS

(Technical Services, Automated Fingerprint Identification System)

1/4/2016
1/3/2021
15DAD-006 
 

AFIS

(Technical Services, Automated Fingerprint Identification System)

 12/21/2016
 12/20/2021
 16DAD-009 

 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

MTD-CD

(Capital Division)

 05/09/2019 

 05/09/2024

 19DAD-002

MTD - ESD-(HR)

(Employee Services Human Resources)

8/14/2018
8/13/2023
 18DAD-004 (PDF)
 Supersedes 13DAD-001. 

MTD-BOD

(Bus Operations)

2/14/2020
2/14/2025
 20DAD-001 

MTD-MOB-(PRO)

(Paratransit/Rideshare Operations)

2/21/2014

 1/1/2023

12DAD-001 

renewed 2015


 

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023


Office

Date Approved

Date Expires

Details 

Civil Division

4/5/2022 4/5/2027

22DAD-009

HR records

5/1/2021
18DAD-004 (PDF)
18DAD-004 (PDF)
1/1/2023
1/1/2023

Looking for Records?

King County Archives - historical county records
Recorder's Office - recorded documents
Vital Statistics - birth and death records
Find Public Records - various county records
Public Records Program - submit a public disclosure request