New Employee Checklist (PDF)
Records Management Key Takeaways for all employees (PDF)
Records Management Key Takeaways for supervisors and managers (PDF)
Managing Records Throughout your Employment (PDF)

Exiting Employee Checklist (PDF)

King County Archives accepts transfer of records that have met their legal retention requirements and are appraised by the County Archivist as archival or potentially archival. If you have any questions about the appraisal or transfer of archival records, please contact the Archives at archives@kingcounty.gov or (206) 263-2480.

If you have physical records that are archival or potentially archival and have met their retention requirements, start by completing a Disposition Request Form (see guidance above).

If you have electronic records that are archival or potentially archival and have met their retention requirements, they must be filed to Content Manager (CM) to be dispositioned from that system.

The Destruction After Digitization (DAD) form outlines the minimum requirements that state and local government agencies in Washington State must meet in order to lawfully destroy paper-based source records after they have been converted to a digital format by scanning. These requirements and guidelines promote best practices for ensuring access to, and retrieval of, digital images throughout their legally-required minimum retention period(s), and assist King County agencies with complying with records retention schedules; King County policies; RCW 40.14, Preservation and Destruction of Public Records; WAC 434-662, Preservation of Electronic Records; and WAC 434-663, Imaging Systems, Standards for Accuracy and Durability.

Blank Destruction After Digitization (DAD) Application Form (PDF)
Approved DAD applications

Visit our Content Manager Job Aids page for Content Manager resources.

Records Management Policies

Management of King County Public Records INF-15-4-1-EP

Records Management Compliance for Onboarding, Transferring, and Exiting Employees INF-15-5-1-EP

Annexation Records Management INF-15-7-EP

Related Policies

Using Electronic Signatures INF-14-3-EP

Public Records Act Compliance INF-17-4-1-EP

Legal Hold Procedures for Records and Other Documents LGL 15-1-1-EP

Outlook / Email Best Practice (PDF)
Outlook Tools (including Rules, Categories, Empty Deleted Items, Search Folders, etc.) (PDF)
When to Save or Delete Emails (PDF)

Physical Records Overview (PDF)
Physical Records Checklist (PDF)
Records Center Box Packing Guide (PDF)
High-level inventory form (Excel)
Box-level inventory form (Excel)

1. Tools and Resources Checklist (PDF)
2. File Inventory Review (PDF)
3. File Planning and Moving Files (PDF)
4. Dispositioning Records (PDF)
5. File Organization and Maintenance Plan (PDF)

Legal Hold Guidance (PDF)

For information about adding records in Content Manager to a legal hold, refer to the Content Manager Job Aids.