Records Management Roles
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Per Executive Policy INF-15-4-1-EP, the Agency Records Officer is the individual appointed by the Agency Director to work with the King County Records Management Program to establish best records management practices within their agency.
- Develop and provide oversight of records management within their agency
- Serve as a liaison between their agency and the King County Records Management Program
- Select the agency’s deputy agency records officers, records management leads, disposition authorities, and records coordinators; and oversee their training and performance
- Oversee the implementation of agency retention schedules and file plans
- Advise senior agency management on records management policies and practices
Serve as the agency’s representative on the Public Records Committee and other records management work groups and committees
Are you new to the role or want to learn more about your responsibilities as an Agency Record Officer? We recommend you start with the above onboarding checklist, then please contact us. We will review the checklist and discuss your challenges, your records management program goals, and steps you can take to get started.
Per King County Policy INF-15-3-2 (AEP) Disposition of Public Records in King County, County agencies must designate one individual to serve as the agency’s disposition authority. The office may also designate one individual to serve as an alternate in the event the primary disposition authority is unavailable. Disposition Authorities are responsible for:
- Approving the disposition of agency records that have met their retention requirement
- Approving the transfer of agency records designated as archival to the King County Archives
- Testifying to the agency’s records disposition practices in court if required
A Records Management Lead serves as a liaison between their workgroup and the King County Records Management Program. Records Management Leads play a significant role in implementing successful records management practices in their offices. They are key to ensuring their coworkers have the information and on-site support needed to manage their records and information.
Records Management Leads also play an important role in each agency's deployment of Content Manager (CM).The leads serve as liaisons between their work groups and Records Management and help their coworkers transition to the new system.
Within Content Manager, Records Management Leads also have enhanced responsibilities within Content Manager (CM) as defined in the Content Manager User Access Rights.
All King County employees have records management responsibilities associated with their jobs as public servants.
Any user that is not separately defined in another role on this page is considered a General User and has basic records management responsibilities, as described in the online Basic Records Management training, and summarized below.
- created records needed to document your work
- organize and maintain your records so they can easily be retrieved
- do not destroy records before they are legally eligible
- do not destroy records if they are subject to records requests, audits, investigations or litigation