Within five business days of receipt of a request, the public records officer shall do one or more of the following:

• make the records available to the requestor for inspection or copying;
• send copies to the requestor, if copies are requested and payment terms of payment are agreed upon,
• if copies are not immediately available, provide the requestor a reasonable estimate of when the records will be available;
• request clarification from the requestor, if the request is unclear or does not sufficiently identify the requested records. The clarification may be requested and provided by telephone, in which case the public records officer shall make a written record of the clarification. Based on the clarification, the public records officer may revise the estimate of when records will be available. If the requestor fails to clarify the request, the agency need not respond to it.

· deny the request and notify the requestor of the denial, including a written statement of the specific reasons for the denial

All records will be released if they do not fall within the specific exemptions of the Public Records Act or other statutes which exempt or prohibit disclosure of specific information or records. Possible bases for exemption may be found in chapter 42.56 RCW, http://apps.leg.wa.gov/rcw/default.aspx?cite=42.56, or at MRSC, http://www.mrsc.org/Publications/pra09.pdf#page=77.

The Public Records Officer will describe why each withheld record or redacted portion of a record is exempt from disclosure.

• There is no fee for inspecting public records.
• Paper copies are 15 cents per page.
• Scanned copies are 10 cents per page.
• Electronic files transmitted electronically are 5 cents per each four electronic files or attachment.
• Transmission of electronic records is 10 cents per gigabite.
• Digital storage media or device provided by the legislative branch will incur actual cost.
• Shipping costs and packaging to ship will incur actual cost.
• A deposit of up to 10 percent of the estimated costs of copying all the records selected by the requestor may be required.
• Fees for customized services may be imposed if additional information technology is needed to prepare data compilations or provide customized electronic access services.

Payments must be made payable to the King County Treasury.
Cash, checks, and money orders are currently the only accepted forms of payment.

Lists of Individuals for Commercial Purposes - Lists of individuals requested for commercial purposes may not be provided, because this is prohibited by state law (RCW 42.56.070 (9)).

Third Party Notification – In the event that the requested records contain information that may affect the rights of others and may be exempt from disclosure, the Public Records Officer in accordance with RCW 42.56.540 may, prior to providing the records, give notice to such others whose rights may be affected by the disclosure, including providing a copy of the request.

Later discovered documents – In the event additional responsive records are discovered that existed at the time the request was made, the requestor will be promptly notified by the Public Records Officer and provided an opportunity to review the records and request copies..

Withdrawn or abandoned requests – When the requester either withdraws the request or fails to fulfill his or her obligations to inspect the records, pay the deposit or make final payment within thirty days for the requested copies, the Public Records Officer will close the request and notify the requester the request has been closed.