Resources

These items are both a part of the New Employee Records Management Toolkit as described in Executive Policy INF-15-6-EP.

New Employee Onboarding Checklist (PDF)
Records Management Key Takeaways (PDF)

These items are both described as appendices to Executive Policy INF-15-5-EP.

Exiting Employee Checklist (PDF) (Word)

• Agency Destruction Form (Word, 36KB)
  * Note, this form is not required for the destruction of Transitory Records or Secondary Copies. You may destroy those yourself with no documentation.

For records sent to and destroyed by the Records Center, use:

• Records Center Destruction Form (Word, 28KB)
  * This form is required for all records (including secondary copies or transitory records) destroyed by the Records Center.

These forms will need to be signed by your Disposition Authority.

The King County Archives will only accept transfer of records that have met their legal retention requirements and been appraised as archival or potentially archival. If you have any questions about the appraisal or transfer of archival records, please contact the Archives at archives@kingcounty.gov or (206) 263-2480.

The Destruction After Digitization (DAD) form outlines the minimum requirements that state and local government agencies in Washington State must meet in order to lawfully destroy paper-based source records after they have been converted to a digital format by scanning. These requirements and guidelines promote best practices for ensuring access to, and retrieval of, digital images throughout their legally-required minimum retention period(s), and assist King County agencies with complying with records retention schedules; King County policies; RCW 40.14, Preservation and Destruction of Public Records; WAC 434-662, Preservation of Electronic Records; and WAC 434-663, Imaging Systems, Standards for Accuracy and Durability.

Blank Destruction After Digitization (DAD) Application Form (PDF)
Approved DAD applications

Visit our Content Manager Job Aids page for Content Manager resources.

Outlook Tools (including Rules, Categories, Empty Deleted Items, Search Folders, etc.) (PDF)
When to Save or Delete Emails (PDF)

Physical Records Overview (PDF)
Physical Records Checklist (PDF)
Records Center Box Packing Guide (PDF)
High-level inventory form (Excel)
Box-level inventory form (Excel)

1. Tools and Resources Checklist (PDF)
2. File Inventory Review (PDF)
3. File Planning and Moving Files (PDF)
4. Dispositioning Records (PDF)
5. File Organization and Maintenance Plan (PDF)

To place a legal hold on any records in Content Manager, submit a Legal Hold Request Form located on the Content Manager Resources page.

Note that Records Management does not retain a list of all active legal holds. If you have any questions about a legal hold, contact the Prosecuting Attorney's Office or the relevant attorney directly.