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Procurement & Payables will cancel Service Requests left in Draft status:

  • Service Requests excluding Waivers Deleted after 30 days if not submitted
  • Waiver Service Requests Deleted after 60 days if not submitted

To identify your Service Requests in E-Procurement, please refer to this step-by-step guide.

Waivers allow you, if justified, to bypass the standard procurement process for full and open competition for purchases more than $10,000.

How To Request a Waiver

  1. Submit a service request for a Waiver.

    • You'll need to indicate the funding source (local or federal), the waiver type, and the justification for using a waiver instead of completing the normal procurement process. If using federal funds, read the federal guidelines carefully to ensure compliance (2 CFR 200.320).

    • If you're not sure if your purchase qualifies for a waiver, you may submit a Request for Advice (RFA) and our Procurement staff will recommend the appropriate procurement method for your needs. Exempt purchases do not require a waiver. For example: utilities, postage, subscriptions, memberships, conferences/trainings, etc.

  2. Your supervisor and department director must approve the waiver before the service request is automatically routed to Procurement & Payables. Depending on the funding source and dollar amount, your waiver may require many levels of approval before your request can be completed. You can track the status of your service request in King County E-Procurement Portal.

Log In to the E-Procurement Portal Waiver Guide


Waiver Types

Local Funding Federal Funding
  • Single source
    A Single Source procurement is one in which two or more vendors can supply the commodity, technology and/or perform the services required by an agency, but a single supplier is selected over the others for reasons such as unique expertise, standardization or previous experience with similar contract
  • Sole source
    A sole source purchase means that only one supplier (source), to the best of the requester's knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service.
  • Special facilities
    A supplier has a unique site or facility
  • Special market conditions
    Unique circumstances resulting in cost savings
  • Single Source
    The item is available only from a single source.
  • Federally Pre-Approved Non-Competitive
    The Federal awarding agency (or pass-through entity) expressly authorizes noncompetitive proposals in response to a written request from King County.
  • Inadequate Competition
    After solicitation of a number of sources, competition is determined inadequate.

Contact Us

Phone: 206-263-9400

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Fax: 206-296-7676